DSUST Final Year Students: Signing-Out Notice & Clearance Guide

As Delta State University of Science and Technology (DSUST), Ozoro, prepares to send off another class of graduates, the school management has officially released an important update the DSUST signing-out notice and clearance guidelines for final year students.

If you’re a final year student in any faculty Engineering, Environmental Sciences, Computing, Management, or Agriculture this guide will help you understand the full signing out process, clearance requirements, important deadlines, and pro tips to make your exit from DSUST seamless.

What Is the DSUST Signing-Out Notice?

The signing out notice is an official memo from the DSUST Registrar’s Office informing final year students that they are now eligible to begin the clearance and sign-out process.

It usually comes after the final semester exams or once the department releases final results. Once the notice is out, it signals that:

• Your results have been processed.

• You can begin departmental, faculty, and bursary clearance.

• You are officially on your way to graduation.

In simple terms the signing-out notice is your “go ahead” to start getting the necessary signatures, stamps, and approvals from all relevant offices within DSUST.

What Is Student Clearance and Why Is It Important?

Clearance is one of the most important final year activities at DSUST, Ozoro. It’s a verification process that ensures every student has fulfilled all academic and financial obligations before graduation.

During clearance, the university confirms that you:

• Have returned all borrowed school property (library books, lab items, etc.).

• Have paid all outstanding school fees and levies.

• Have submitted your final year project or thesis (if applicable).

• Have no pending disciplinary or academic issues.

Without proper clearance, you cannot collect your statement of results or certificate, and you won’t be mobilized for NYSC. That’s why DSUST management always advises students to take this process seriously and start early.

Step by Step Guide to DSUST Final Year Clearance (2025)

Here’s a comprehensive breakdown of how to complete your clearance at Delta State University of Science and Technology (DSUST), Ozoro.

1. Departmental Clearance

This is your starting point. Visit your department office and:

• Collect the official clearance form.

• Submit both the hardcopy and softcopy of your final year project.

• Make sure you’ve passed all required courses.

• Get signatures from your Head of Department (HOD) and Project Supervisor.

Tip: Ensure your project is properly bound and approved before submission to avoid unnecessary rejections.

2. Faculty Clearance

After departmental clearance, proceed to your Faculty Office.

• Meet with the Faculty Officer for verification.

• Present your course registration and result history.

• Resolve any pending grade or result issues.

Once cleared, the Faculty Officer will sign and stamp the relevant sections of your clearance form.

3. Library Clearance

Before graduation, every DSUST student must be cleared by the University Library.

• Return all borrowed materials (books, journals, or CDs).

• Get your library clearance stamp from the library officer.

Failure to return borrowed materials may lead to fines or delayed clearance.

4. Bursary and Finance Office

This stage confirms your financial standing with the university.

• Present proof of tuition and levy payments (receipts, invoices, or payment slips).

• If you owe any fees, pay directly to the DSUST official bank account.

• Collect your payment confirmation receipt and attach it to your clearance form.

Tip: Keep multiple photocopies of all receipts you may need them again for NYSC mobilization.

5. Security Unit Clearance

The Security Department ensures that all students have returned any university property or identification items (e.g., hostel keys, lab coats, equipment).

• Sign the security register.

• Return any borrowed property.

• Get the security officer’s signature.

6. Final Submission (Exams & Records Unit)

After completing all departmental, faculty, library, bursary, and security clearance, proceed to the Exams and Records Unit.

• Submit your fully signed clearance form.

• Wait for confirmation and final approval.

Once approved, you will receive clearance confirmation marking the completion of your DSUST signing-out process.

Important Dates & Deadlines for DSUST Clearance

According to the notice published on the DSUST student portal and shared across departmental WhatsApp and Telegram groups, all clearance and signing out activities must be completed within four (4) weeks from the date of the notice.

Failure to meet this deadline may lead to:

• Delay in result processing

• Missing the NYSC Batch A, B, or C mobilization window

• Additional clearance fees or penalties

Start your clearance early departments can get congested during the final week.

Pro Tips for a Smooth DSUST Clearance Process

Clearing out from DSUST doesn’t have to be stressful. Follow these expert tips to make the process smooth:

1. Start Early – Don’t wait until everyone is rushing. Begin immediately after the notice drops.

2. Organize Documents – Use a folder for your receipts, forms, and signatures.

3. Photocopy Everything – Always make 3–4 copies of signed documents.

4. Dress Neatly – Administrative officers are more approachable when you appear official.

5. Stay Updated – Join your class WhatsApp or Telegram group; updates often come from there.

6. Be Polite & Patient – Some units may take time; good attitude gets faster results.

Common Mistakes Students Make During Clearance

• Losing receipts or forms – Always keep backups.

• Ignoring small levies – Even unpaid departmental dues can delay clearance.

• Skipping library clearance – The library must stamp your form.

• Waiting for “group clearance” – Handle your clearance personally.

Don’t assume your HOD or class rep will handle your clearance — it’s your responsibility.

Conclusion: It’s Almost Time to Say Goodbye

The DSUST signing out notice marks the beginning of the end of your undergraduate journey. Completing your clearance isn’t just a formality it’s your final step toward graduation, NYSC mobilization, and new opportunities ahead.

From all of us at LearnHub Nigeria, we say congratulations in advance to every DSUST final year student preparing to graduate this year.

Stay organized, be proactive, and complete your clearance the smart way your next chapter awaits.